A: All registration packs will be given out at the Racecourse. We have a Registration Building next to the car park and this will be open on Friday evening, Saturday morning and Sunday morning (times to be confirmed later.
A: Assuming that you have booked your accommodation and registered for conference, sit back and relax. Keep an eye on the website and social media which will be updated as we finalise details in the run up to conference.
A: We’re sure there will be some seasoned conference attendees in your club’s party so they will be able to share their experience with you. More details of the programme will be added to the website nearer to the event date. Above all else conference is meant to be fun, so come along and relax and enjoy, both the plenary sessions and all the social opportunities too.
A: Your partner can attend whatever is of interest to them as all activities are open to all delegates, Rotarians, Rotaractors, non-Rotarians and non-Rotaractors alike. You can register your partner at the same time as registering yourself.
A: Cancellation should be made through your Club Conference Co-ordinator. Refunds will be made for cancellations received by the Registration Officer before January 2020 (date to be confirmed), subject to an administration fee of £10 per booking. Refunds requested after that date will be reviewed on a case by case basis but should NOT be expected. Please remember to cancel your HOTEL booking yourself.
A: We are using all three floors of the grandstand. There are however lots of lifts and we plan to allocate at least one lift for those delegates who are less able to walk. There will be lots of stewards to help all delegates to move around the building. We also expect to have some buggies to help people get from the car park and registration building to the grandstand. We will contact all delegates nearer to the event to check on who might need extra assistance.
A: There is plenty of FREE onsite parking. There will be a registration building where there is a drop off zone and a large car park within 200 yards of that building. The grandstand where the conference will be held is again less than 200 yards from the registration building. For those staying at The Lodge, also onsite, there is also FREE parking.
A: Transport will be provided on the Saturday evening only, from The Regency Park and The Hilton Doubletree hotels. There will be a small charge of £5 per person for this service. We are not planning any other transport from hotels.