When

Saturday, March 19th – the Rotary Village is being staged in just one day.

Times

The Hall opens at 7 am. exhibitors should be ready for 8.30 am. Closure time: 6 pm.

Exhibitors

The conference has invited exhibitors with a Rotary focus from a number of causes and organisations, including club projects. There will be an environmental area, along with Rotaract and Interact stalls.

Where

The Cotswold Hall in the King’s Centre (32 metres x 30 metres).

Capacity

There will be a capacity for 45 exhibitors.

Space per exhibitor: 3 metres x 2 metres.

Table size: 1.80 metre x 0.75 metre.

Costs

The cost for space with a table and a chair, which includes coffee/tea for two:
Commercial: space £30 + table £20 = £50
(Rotary) Charity: space £20 + table £20 = £40
Sponsor: space £0 + table £20 = £20
*Rotary Family: space £10 + table £20 = £30

*Rotary family: Rotaract, Interact, Inner Wheel, Rotary clubs, District teams. As participants of the Conference, Rotary Family stalls qualify for a reduced space price of only £10.

 

Extra Costs:

Electricity: £15 (30 amp sockets. Safety requirements for electrical equipment – PAT tested appliances.)
Drinks for additional staffers: £6 per person.
Lunches: £9.50 per person.

Expected Footfall

The conference is expecting around 500 Rotary delegates, arriving from 8.30 am on Saturday morning for the first plenary session at 9.30 am.

There will be a refreshment break at 10.50 am for 30 minutes, and a lunch break at 12.30 pm for 90 minutes, serviced in the Cotswold Hall. There will also be an afternoon break from 3.30 pm to 4 pm.

There is a possibility of having a reception in the Cotswold Hall at 5 pm for an hour – this will be decided nearer the time.

Parking

There will be some parking available on the King’s Centre site, and also parking in the immediate vicinity.

Further information

For more information about the Rotary Village, please contact organiser, Maya Smeulders at: rotaryvillage@rotary1090conference.org

 

(Images c/o The King’s Centre)